Technology Resources for CWRU Medical Students

Contents 1 Email 1.1 Using Gmail for Case Account 1.2 Subscribing to Other Years' Mailing Lists 1.2.1 To Subscribe to an Open Student Class Listserv 1.2.2 To Send E-mail to all Medical Students via the Open Student Class ListServs 2 Network 2.1 Windows Networking 2.2 Macintosh Networking 3 Printing 3.1 Check Printing Credit 3.2 Instructions for Adding Printers - Windows 3.3 Instructions for Adding Printers - Macintosh 3.4 Instructions for Adding Color Printer in E328 - Windows 3.5 Instructions for Adding Color Printer in E328 - Macintosh 4 Note Taking Software 4.1 OneNote 4.1.1 Useful Tips 4.1.2 Printing to OneNote 4.2 Journler - Macintosh 4.3 Notebook - Macintosh 4.4 Omni Outliner - Macintosh 5 Web Browsers 5.1 Recommended Add-Ins 6 Contacts 6.1 IT Department 6.2 CSR Tech Rep

[edit] Email

[edit] Using Gmail for Case Account

• Using Gmail for your Case Email - Instructions for having Gmail as your email client.
  • Filter out Case Daily:
    • 1. Click on "Create a filter" near the top searchbar in Gmail's Inbox
      2. Enter "case.daily@case.edu" in the From: field and click Next Step>>
      3. In the next screen, select Delete It (or whichever other option you prefer) and click Create Filter.
      4. That's it, you're done!

[edit] Subscribing to Other Years' Mailing Lists

[edit] To Subscribe to an Open Student Class Listserv

• In order to send a message to the Open Student Class listservs, you MUST already be a member of that list. All students are automatically subscribed to their respective lists during their first year.. Faculty, staff, and students from other classes must subscribe to the list before sending a message.

• To subscribe to the open list, do the following:

1. Go to the following URL: http://lists.case.edu
2. Toward the lower-left, click on the Login button next to the Single Sign-On (SSO) box.
3. When you get to the Single Sign-On page, login with your Case Network ID and password.
4. You will be returned to the previous page and see a note near the top that says: You have been authenticated
5. Toward the center-right of the page, type the following in the white box next to the Search lists button: som-classofXX (where XX is the last two numbers of the graduating year)
6. A new page should come up with the full address of the list, if not, type the search again.
7. Click on the som-classof12@case.edu address.
8. When you get to the next page, click on the Subscribe button along the left-hand side.
9. You are now subscribed.

• If you want to unsubscribe, follow the above procedures and click on the unsubscribe button where subscribe was before.

[edit] To Send E-mail to all Medical Students via the Open Student Class ListServs

• The e-mail addresses are:
  • Open list
    • som-classofXX@case.edu
  • Admin-Notes
    • som-admin-notes-classofXX@case.edu

Where XX is the last two digits of the graduating year.

[edit] Network

[edit] Windows Networking

• School of Medicine Network
  • Click on the Start menu and type the following in the Smart Search box (bottom left of the menu): \\cerebellum.case.edu
  • Login with your Case Network ID and password.
  • In a few moments, an Explorer window will open showing the network Shares available on this server.
  • You will not have access to most of the shares. However, a few of the shares will be of interest and very helpful to you.
  • FileTransfer (also known as the “T: Drive)
    • Rather than sending large files to everyone via e-mail, a better way is to put the large files here, then send an announcement to the class that the file is in the File Transfer folder.
    • If you would like to save a permanent link to this folder, do the following:
      • Right-click on the FileTransfer icon and Select Map Network Drive…
      • Select the T: drive (“T” for Transfer, because F may be in use).
      • Make sure that Reconnect at logon is checked.
      • Click Finish
      • You will now find this share by double-clicking on the Computer icon on your desktop. It is now the T: drive
    • NOTE: You must run VPN when not using a wired connection on campus to access the network shares or T: drive.
  • CourseWare
    • Contains some very old applications that may or may not run under Windows Vista.
  • Video Shares
    • Year103, Year104, Year105, Year106, Year107, Year203, Year204, Year205, Year206, Year207 contains the actual video streams of lectures and certain other events.
    • These files are linked from within the eCurriculum and pre-WR2 eCurriculum. But, if you ever want to get video out of the lecture, note the URL to the video, then come to the appropriate folder and drill down to find it. Then you can copy the file to your hard drive.
  • Startup Issues - If you meet any of the following criteria please follow this tutorial:
    • Use Microsoft Vista
    • Use your laptop off campus
    • Use your laptop on campus wireless
    • Experience long waits after entering your password (>1 minute)
    • Turn off the wireless before logging into your computer
    • Experience random file explorer lockups
    • Experience random browser lockups

[edit] Macintosh Networking

• School of Medicine Network
  • While connected either to the wired network connection at your desk or via the VPN client, click on your desktop or the Finder icon in the dock.
  • From the Go menu choose Connect to Server.
  • Enter the server address smb://cerebellum.case.edu
  • If prompted, enter INS.CWRU.EDU as the Workgroup/Domain, your Case Network ID, and your password.
  • A Finder window will open showing the network Shares available on this server.
  • You will not have access to most of the shares. However, a few of the shares will be of interest and very helpful to you.
  • FileTransfer (also known as the “T: Drive)
    • Rather than sending large files to everyone via e-mail, a better way is to put the large files here, then send an announcement to the class that the file is in the File Transfer folder.
  • CourseWare
    • Contains some very old applications that may or may not run under Windows Vista. Year103, Year104, Year105, Year 106, Year203, Year204, Year205, Year 206 contains the actual video streams of lectures from the pre-WR2 eCurriculum.
      • These files are linked from within the pre-WR2 eCurriculum. But, if you ever want to get video out of the lecture, note the URL to the video, then come to the appropriate folder and drill down to find it. Then you can copy the file to your hard drive.

[edit] Printing

[edit] Check Printing Credit

• PaperCut - PaperCut is an online service that lets you check your printing balance ($0.05 per page). Add more funds by bringing a check or cash to E-406.

[edit] Instructions for Adding Printers - Windows

• Set up Printing
  • Works best when plugged in (hardwired) to the Case Network. Using VPN should also work to set it up. Afterwards, you can print to school when you are anywhere and logged in using VPN. We recommend that you go through these steps at least twice to set up at least two printers. Periodically one of the printers may jam or have some other problem. It is good to have at least one or more backup printers. You can print to any of the student printers on the third or fourth floors.

• Instructions

1. From the Start menu, select Printer (lower-right).
2. When the window pops up, click Add a printer (on toolbar near the top).
3. When the next window pops up, click Add a local printer.
4. Click the radio buttion to the left of Create a new port.
5. Click the drop down menu next to Type of port and , select LPR Port.
6. Click Next.
7. For Name or address of server providing lpd type: tegrityweb.case.edu
8. For Name of printer or print queue on that server type: stu-eXXX (where XXX is your room’s printer of choice.)
9. Click OK.
10. In the left-hand side of the window, select Lexmark.
11. In the right-hand side of the window, select Lexmark T630 (MS), then click Next.
12. (Optional) If asked, “Which version of the drive do you want to use?” select “Use the driver that is currently installed (recommended)”. Then click Next.
13. Give the printer a name. We suggest using E325 if the printer is for room E325, or E321 if it is in room E321, etc.
14. Click Next.
15. Do not print a test page. There would be no way of telling your test page apart from anyone else’s since they will all be the same.
16. Click Finish.
17. (Optional) If asked about whether or not a test page printed, click Ok.
18. Open Microsoft Word.
19. Create a new document and write something on it unique to yourself, such as This is a test page for <your name here>, then try to print it using the printer you have selected.
20. If all works well, you are done.

[edit] Instructions for Adding Printers - Macintosh

• Set up Printing
  • Works best when plugged in (hardwired) to the Case Network. Using VPN should also work to set it up. Afterwards, you can print to school when you are anywhere and logged in using VPN. We recommend that you go through these steps at least twice to set up at least two printers. Periodically one of the printers may jam or have some other problem. It is good to have at least one or more backup printers. You can print to any of the student printers on the third or fourth floors.

• Instructions

1. In the Utilities folder, inside the Applications folder, click on Printer Setup Utility.
2. Click Add.
3. Hold down the alt/option key on the keyboard and click More Printers...
4. From the top dropdown menu, select Advanced
5. From the lower dropdown menu, labeled Device: select LPD/LPR Host or Printer
6. For Device Name: type a name to distinguish this printer from any other printer. We recommend E-XXX where XXX is the room number for the printer.
7. For Device URL: type lpd://tegrityweb.case.edu:stu-eXXX where XXX is your room's printer of choice.
8. For Printer Model: choose Generic
9. Click Add
10. Open Microsoft Word.
11. Create a new document and write something on it unique to yourself, such as This is a test page for <your name here>, then try to print it using the printer you have selected.
12. If all works well, you are done.

[edit] Instructions for Adding Color Printer in E328 - Windows

• Set up Printing
  • Works best when plugged in (hardwired) to the Case Network. Using VPN should also work to set it up. Afterwards, you can print to school when you are anywhere and logged in using VPN. We recommend that you go through these steps at least twice to set up at least two printers. Periodically one of the printers may jam or have some other problem. It is good to have at least one or more backup printers. You can print to any of the student printers on the third or fourth floors.
  • You are charged at a rate of $0.25 per page for each page printed, whether or not it is printed in color at this printer.

• Instructions

1. Download this driver file from Dell's website (http://ftp.us.dell.com/printer/R129946.EXE) and save it to your desktop.
2. Double-click on the R129946.exe file on your desktop to extract the driver files.
3. Accept all installation defaults.
4. Note where it stores the drivers as you may need it later
5. From the Start menu, select Printers and Faxes.
6. Click on Add a printer (top left hand column).
7. Click Next when the Wizard starts up.
8. Uncheck Automatically detect and install my Plug and Play Printer.
9. Click Next.
10. Under Create a new port, select LPR Port.
11. Click Next.
12. For Name or address of server providing lpd type: tegrityweb.case.edu
13. For Name of printer or print queue on that server type: stu-E328 -color
14. Click OK.
15. Click Have Disk…
16. Click Browse.
17. Browse to the following path: C:\Dell\Drivers\R129946\PCL\English
18. Single-click on the file called dlxzizi, then click the Open button.
19. Click Ok.
20. Click Dell Color Laser 5110cn PCL6, then click Next.
21. Give the printer a name. We suggest using E328 Color Printer.
22. Click Next.
23. Click Next again.
24. For Do you want to print a test page select No. There would be no way of telling your test page apart from anyone else’s since they will all be the same.
25. Click Next.
26. Click Finish. If asked about whether or not a test page printed, click Ok.
27. Delete the R129946.exe file on your desktop
28. If all works well, you are done.

[edit] Instructions for Adding Color Printer in E328 - Macintosh

• Set up Printing
  • Works best when plugged in (hardwired) to the Case Network. Using VPN should also work to set it up. Afterwards, you can print to school when you are anywhere and logged in using VPN. We recommend that you go through these steps at least twice to set up at least two printers. Periodically one of the printers may jam or have some other problem. It is good to have at least one or more backup printers. You can print to any of the student printers on the third or fourth floors.
  • You are charged at a rate of $0.25 per page for each page printed, whether or not it is printed in color at this printer.

• Instructions

1. Download this driver file from Dell's website (http://ftp.us.dell.com/printer/R130537.dmg) and save it to your desktop.
2. Find the R130537.dmg file on your desktop and double-click on it to open it.
3. When the Finder window opens, double-click on the Dell 5110cn Installer icon.
4. Enter your password when prompted.
5. Accept all installer defaults and Agree to the license.
6. In the Utilities folder, inside the Applications folder, click on Printer Setup Utility.
7. Click on Add.
8. Hold down the alt/option key on the keyboard and click More Printers…
9. From the top dropdown menu, select Advanced
10. From the lower dropdown menu, labeled Device: select LPD/LPR Host or Printer
11. For Device Name: type: E-328-color
12. For Device URI: type lpd://tegrityweb.case.edu:stu-e328-color
13. For Printer Model: choose Dell.
14. Click Add.
15. Delete the R130537.dmg file on your desktop.
16. If all works well, you are done.

[edit] Note Taking Software

[edit] OneNote

• Mac Users: It is possible that OneNote may be included in the next release of Office 2008, but is currently not included.

[edit] Useful Tips

There are many useful functions built-in to the OneNote program. To try some of the ones below, make sure you have opened OneNote at least once and that there is a small purplish OneNote icon in your taskbar (bottom right). Note: The Microsoft key is the button on your keyboard in the bottom left corner with the Windows logo. It is used to activate many functions in OneNote.

• Screen Capture - Microsoft Button + S - Allows you to capture whatever is on your screen and automatically puts a copy of it in OneNote. Take multiple screenshots in a row and they all are automatically sorted in OneNote.
  • Note: You can change the options for Screen Capture by right clicking on the OneNote icon in your taskbar, clicking Options, then Screen Clipping Defaults, and select your preference.

• Open OneNote Shortcut - Microsoft Button + Shift + N

• Change OneNote Backgrounds - On the right, where you have the option of adding a New Page, click on the small down arrow and select "More Template Choices and Options...". You can then add a single page of a certain type or set the default template (College Ruled - Blank is being used in the example below).

[edit] Printing to OneNote

A very useful function of OneNote is the ability to print PowerPoint slides (both PPT and PDF) into OneNote directly, which allows you to take notes alongside the image of the slide. For example, see the screenshot below. In addition, OneNote scans the imported images and then all the text can be searched later using the Search (Cntrl+F). That way, all your notes can be kept in one location! Works for other file types too!

• Instructions for Printing to OneNote
  • Note: I recommend going through and adding the Case Printers first, see instructions above.

1. Click on the Microsoft Logo in the bottom right corner (What used to be the Start Button)
2. Select the Printers Option (Under Default Programs)
3. A window will pop up. In the blue bar along the top (Vista), select "Add a Printer"
4. Another window will pop up. Select "Add a local printer"
5. Make sure "Use an existing port" is selected. From the pull-down menu, select: "Send to Microsoft OneNote Port: (Local Port)"
6. From the Printers List, select Lexmark>Lexmark T630 PS (MS). Note: Any printer will work, but I've used this one and it works.
7. Select "Use the Driver that is currently installed (recommended). Click Next.
8. Give the printer a name or leave it as is. Hit Next. The drivers will install and then it will bring you back to the list of printers.
9. IMPORTANT: Switch to Onenote. Click Help in the top toolbar and then click "Office Diagnostics...". Hit Continue and then Run Diagnostics. Allow the program to finish checking all the diagnostics.
10. You should be all set to print to OneNote by selecting it as the printer when you hit "Print" from any application.

• Printing Slide
  • When printing a PDF or PPT of slides to OneNote, you may notice that it sends the slides in the original size. To make them more manageable (such as those shown in the example below), I recommend shrinking them down. To do this:
    • Hit Print from the application you are using.
    • Select "Send to Microsoft OneNote" as your printer.
    • Click on the "Properties" Button.
    • Change Page Size to "Custom Size" (Assumes you added OneNote using the Lexmark T630 drivers described in the instructions above, may be different for other printers)
    • Try 40% of the original size, which is a width of 3.9 inches, and a height of 3 inches. Leave in Portrait mode.
    • Print the document and see if it goes to OneNote and comes out with the right size and orientation.
    • To move all the PowerPoint slides at once, such as to move them to the right as in the example below, when in OneNote and looking at the slides, Hit Control+A (Select All) and then drag them over to where you want them.

[edit] Journler - Macintosh

Journler is available for free (donation) download here.

This software is designed for bloggers, but has many advantages as a tool for organizing and referencing notes and other documents. Like iTunes, it maintaines a single library of all of your notes files, but allows you to create various paths to files in the form of Smart Folders according to date, category, tag, title, etc.

Other advantages:

• Search function
• Ability to insert documents and hyperlinks into the body of the text
• Audio and video recording capability

Disadvantages:

• Poor formatting and text editing
• No ability to annotate documents (e.g. Powerpoints)

[edit] Notebook - Macintosh

Notebook is available for download (30 day trial, $29.95 Academic License) here.

[edit] Omni Outliner - Macintosh

Omni Outliner is included with your Mac. Look for it in your Applications folder.

[edit] Web Browsers

• If you haven't already, please download and install Mozilla Firefox here, which is a much more secure program than Internet Explorer. In addition, you can add add-ins like the ones described below:

[edit] Recommended Add-Ins

• Download Status Bar - Keeps your downloads organized in the bottom row instead of a pop-up window.
• PDF Reader - Good for viewing/reading articles. Allows you to open in Acrobat instead of web browser.
• Foxy Tunes - Another must have. Allows you to control iTunes from your web browser. No more switching windows!

[edit] Contacts

[edit] IT Department

[edit] CSR Tech Rep

• CSR Technology Representative