---

Case Western Reserve University
Bibliographic Committee Meeting
Medical Library Conference Room
May 21, 2009

In attendance:

June Hund, Dana Bjorklund, Rosanna Masley, Anne Lockard, Deb Dennison, Terry O’Malley, SaraJean Petite

Approval of Minutes from Last Meeting

The minutes from the previous meeting were approved

OCLC FirstSearch – World Cat Local Quickstart

Dana heard about OCLC’s Worldcat Local Quickstart Worldcat Local Quickstartand wanted to know more about it. Someone said that Chris received information about the Quickstart beta test, which provides a keyword box that can go on a library’s website and via which one can search books and articles. Someone else wanted to know what would be involved in getting this up and running.

SaraJean said it sounded like WorldCat Local, which was intended to replace the local catalog. She said she’d seen a presentation about WorldCat Local at a NOTSL meeting at which a librarian from Ohio State discussed how they were in the process of replacing their local catalog with WorldCat Local. (NOTSL Meeting Announcement and SaraJean’s Notes)

Dana’s initial reaction was that some of her patrons found it confusing enough when the campus catalog displayed items that were held by other libraries, so a search that retrieved items at other institutions’ libraries might be even more confusing.

Dana observed that this service is free now, but wanted to know if OCLC was planning to charge for it later. Someone else mentioned that it’s free with a subscription to FirstSearch, but there might be an issue with our institution getting this service because our FirstSearch subscription is through OhioLINK.

SaraJean expressed concern about losing local information. Our catalog contains many enhancements unique to our institution, such as added entries for faculty members whose contributions would not otherwise merit an added entry under the cataloging rules. Our catalog is also used to track equipment, such as headphones, cassette recorders, ResponseCard keypads, and so forth. These items are not all cataloged in OCLC.

Terry said we should talk to reference librarians before proposing anything.

June said she had received a survey for catalogers about the next-generation catalog. She will forward it to the group.

The group agreed to look at this issue more closely an discuss it at the next meeting.

After the meeting, Rosanna e-mailed a link to the article "Interview: Andrew Pace Explains Why OCLC’s “Quick Start” Is a Sea Change"

Themed Discussions for our Meetings

Deb asked if committee members would be interested in occasionally doing short presentations on various bibliographic topics at meetings. We have had a few such presentations in the past, which seemed to be helpful.

Some potential future topics included: Loan Rules (Deb) and MarcEdit (Rich)

Authority records loader

Terry reported that Patricia Butts had said the loader was overlaying existing authority records. He wanted Mike to talk about this. He also wanted to know if it [the loader?] could be used for loads from OCLC.

Discussion on this topic was postponed until the next meeting, at which we anticipate Mike being present.

856/956

OhioLink has mandated that we change our local use only URLs to 956, which does not show up in the central catalog. However, 956 is not indexed in our catalog yet, so we haven’t made this change.

Some libraries have been adding a public note (856, subfield z) indicating that a database is for local use only. (Example)

MARC Codes for Subject Fields

690 (local subject heading) is indexed as MESH in our catalog.

For some reason, some serial records had their subject headings coded as 690.

The Art Library uses 650, second indicator 7 for local subject headings. It’s indexed as “other subject headings” and Art has its own set of subject headings.

According to Terry, back in the card catalog days, “Cong.” followed by a subject heading was used for subject headings relating to congresses. These are also indexed as local subject headings.

OhioLink Errors List

Errors of consequence in bibliographic records should be reported. Terry has always been the designated person to whom they should be reported. Since he’s no longer at Kelvin Smith, and most of the errors are theirs, we should have someone there to do it.

There have been issues with people at another local university spending a lot of time reporting inconsequential errors, such as typographical errors in note fields.

We’ll discuss this at the next meeting.

RDA Test Site

We haven’t heard whether or not we were chosen to be an RDA test site. The test sites were notified by May 1.

Added after the meeting: Here's a link to the list of RDA Test sites. Our institution was not on the list.

More on RDA and FRBR

Deb and Terry are planning to go to an OhioNet workshop on RDA.

Terry said he had not seen a working model of FRBR. Deb thought it was repackaging to provide a more user-friendly display. Dana thought that libraries were creating surrogate records and the OPAC was putting it into the format.

Terry was concerned about multiple formats being included in a single record because he thinks it would be confusing to the patron. Dana said she liked being able to view different versions of the same thing.

SaraJean brought up the Worldcat.org record for Harry Potter and the Sorcerer’s Stone and hypothesized that it would look something like the results when one selected the “view all editions and formats” link.

Classweb

Dana wanted to know how many simultaneous users. Terry says ask Chris Thornton.

“Text Me This Call Number”

Dana asked if anyone had seen the library catalog feature where a user could have a call number texted to his/her cell phone. Western Illinois University Libraries has it. Link to their catalog

Charge from Directors

June asked if we have a charge from directors. Deb said our charge is essentially the same -- to communicate with member CWRU libraries on bibliographic concerns. Terry said we hadn’t communicated with directors in a while. Dana said our committee is useful for her library.

Committee Chairs

Terry and Rosanna are continuing as chairs.

Next Meeting

The next meeting will be in early July.

Minutes Submitted by SaraJean Petite

Link to Bibliographic Committee Main Page